Communicating With Your Legislators
Do's & Don'ts
Who's Who on a Congressional Staff
Letter & Email Writing
Tips for Sending Email
How to Address Your Letter
Letters and email are the most convenient and common means of communicating with
your legislators. Although legislators sometimes receive hundreds of letters and
email a day, your opinion can have an impact.
Legislative staff usually keeps a count of how the mail is running on a particular
issue. If a letter or email is particularly informative, it will probably be read
by the legislator and could influence his/her vote.
Clearly state your reason for writing in the first paragraph. Identify a bill by
its number and briefly describe the bill. Personalize your message by showing
how a piece of legislation will affect you.
Confine each letter or email to one topic or one bill. Keep the message brief—one
page is ideal. Use factual data if you have it. In addition, be specific about the
action you want the legislator to take.
Identify yourself clearly. If you are writing on behalf of your company, as a constituent,
or as an SBSB member, say so. Use company stationery if you have it. This verifies
the letter or email as being authentic, and it gives the legislator your address.
Keep a positive attitude in your letter or email.