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Communicating With Your Legislators

Do's & Don'ts
Telephone Calls
Personal Visits
Who's Who on a Congressional Staff
Letter & Email Writing
      Tips for Sending Email
      How to Address Your Letter
Sample Letter

Letter & Email Writing

Letters and email are the most convenient and common means of communicating with your legislators. Although legislators sometimes receive hundreds of letters and email a day, your opinion can have an impact.

Legislative staff usually keeps a count of how the mail is running on a particular issue. If a letter or email is particularly informative, it will probably be read by the legislator and could influence his/her vote.

Clearly state your reason for writing in the first paragraph. Identify a bill by its number and briefly describe the bill. Personalize your message by showing how a piece of legislation will affect you.

Confine each letter or email to one topic or one bill. Keep the message brief—one page is ideal. Use factual data if you have it. In addition, be specific about the action you want the legislator to take.

Identify yourself clearly. If you are writing on behalf of your company, as a constituent, or as an SBSB member, say so. Use company stationery if you have it. This verifies the letter or email as being authentic, and it gives the legislator your address.

Keep a positive attitude in your letter or email.
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